• PREVENTIVE MAINTENANCE PLAN

    Technicians perform preventive maintenance as scheduled on the preventive maintenance module of the MainSaver® program. The purpose of preventive maintenance is to establish official guidelines for use in administering and insuring the viability of a preventive maintenance program for various categories of equipment installed in various buildings throughout Del Mar College. The objective of the Preventive Maintenance Program is to provide technical and logistical support to various craftsmen assigned to perform preventive maintenance through effective scheduling and specific job task listings for each category of equipment maintained by Del Mar College Physical Facilities units.

    Preventive maintenance is the utilization of planned services, inspections, adjustments and replacements designed to ensure that maximum utilization of equipment is obtained at minimum cost. The Preventive Maintenance Program consists of the development, implementation and evaluation of Preventive Maintenance Instructions (PMI), and procedures and evaluations of repetitive problems of all maintenance performed. Specifically, preventive maintenance includes cleaning, adjustments, lubrication, minor repairs, parts replacement and inspections which are performed on scheduled frequencies in accordance with written PMI. Major repair requirements identified by the preventive maintenance process are performed as planned maintenance projects through the normal work order system.

    The Director of Physical Facilities has the primary responsibility for ensuring that the units within Physical Facilities implement and maintain a working and viable preventive maintenance program. The Assistant Director of Physical Facilities oversees and directs the maintenance of these building systems and oversees and directs the repair and preventive maintenance requirements through reporting technical craft units including determining the listing of tasks to be performed on each individual item of equipment and the frequency that the inspections should occur. The Assistant Director performs these functions in conjunction with the Physical Facilities Work Order Clerk who has the responsibility for issuing and scheduling work orders for all activities including preventive maintenance.

    Maintenance work orders are currently initiated by the Work Order Clerk who receives requests from various building coordinators. The request is prioritized by the Superintendent and then returned to the Work Order Clerk to print and issue to the proper technical craft unit. The Superintendent will ensure that all technical data for all College building equipment is collected and entered into the Mainsaver System and will determine the frequencies to be set so that a preventive maintenance work order is to become active. When a preventive maintenance work order is completed, the unit employee turns in a copy of the work order to the Work Order Clerk for the data to be entered into the Mainsaver® work order system—equipment identification for each piece of equipment. A hard copy file of completed preventive maintenance work orders and vendors invoices is also maintained by the Work Order Clerk and craftsman or unit.

    The HVAC Unit is responsible for the following preventive maintenance to equipment that provides environmental temperature and humidity control to campus buildings:

    Air Handling Units (AHU’s) and Roof Top Units (RTU’s)
    The HVAC unit is responsible for ensuring that inspections on the AHUs/RTUs, AHU/RTU components, and AHU/RTU electronic energy management controls are performed on a timely basis as scheduled and that the inspections, tests, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff of HVAC.

    Variable Air Volume Units (VAV’s)
    The HVAC unit is responsible for ensuring that the inspections on the VAV’s, VAV components, and electronic energy management controls of VAV’s are performed on a timely basis as scheduled and that the inspections, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff of HVAC.

    Building Recirculation Pumps (BRP’s)
    The HVAC unit is responsible for ensuring that inspections on the BRP’s, BRP components, and electronic energy management controls of BRP’s are performed on a timely basis as scheduled and that the inspections, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff of HVAC.

    Exhaust Fans (EF’s)
    The HVAC unit is responsible for ensuring that inspections on the EF’s, EF components, and electronic energy management controls of EF’s are performed on a timely basis as scheduled and that the inspections, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff of HVAC.

    Air Compressors
    The HVAC unit is responsible for ensuring that inspections are performed on a timely basis as scheduled and that the inspections, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff of HVAC. This preventive maintenance pertains to all mechanical components of the air compressors such as filters, belts, motors, and pneumatic or electric controls.

    The Superintendent is responsible for the following preventive maintenance requirements to emergency generators that provide electrical services to various buildings:

    Emergency Generators
    The Superintendent is responsible for ensuring that inspections are performed on a timely basis as scheduled and that the inspections, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff member or outside vendor trained and qualified to perform such work. This preventive maintenance pertains to all mechanical components of the emergency generator such as filters, belts, motors, and pneumatic or electric controls.

    The Plumbing Service Unit is responsible for the following preventive maintenance requirements for plumbing service systems that provide domestic water and sanitary sewer services to various buildings:

    Building Plumbing Service Systems 
    The Plumbing Service Unit is responsible for ensuring that inspections are performed on a timely basis as scheduled and that the inspections, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff member or outside vendor trained and qualified to perform such work. The preventive maintenance pertains to all mechanical components of the building plumbing service systems.

    Preventive Maintenance for Asphalt Parking Lots, Roadways
    The Physical Facilities Superintendent is responsible for ensuring that the scheduled preventive maintenance requirements for asphalt parking lots and roadways is completed. Staff is also responsible for ensuring that these inspections are performed on a timely basis as scheduled and that the inspections, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff member or outside vendor trained and qualified to perform such work. The preventive maintenance pertains to each stage of asphalt repair and all components of the parking lot, such as condition of asphalt, visible signs of cracking or failure, condition of striping, condition of signage, condition of curb and gutters.

    Preventive Maintenance for Roofing Systems
    The Superintendent of Physical Facilities is responsible for ensuring that the scheduled preventive maintenance requirements for roofing systems is completed and for ensuring that inspections are performed on a timely basis as scheduled and that the inspections, adjustments, repairs, etc. are performed professionally through work assignments to an assigned staff member or outside vendor trained and qualified to perform such work. This preventive maintenance pertains to each stage of roof system repair and all components of the roofing system such as condition of membrane, visible signs of cracking or failure, condition of parapet, and the condition of drainage system.