The Called Meeting of the Board of Regents of the Corpus Christi Junior College District convened on Monday, August 3, 1998, in the Cain Gallery of the Fine Arts Center (Art), Del Mar College East Campus, Baldwin and Ayers, Corpus Christi, Texas, with the following present:

From the Board:

Dr. Howard E. Barth, Mrs. Mary Helen Dunnam, Mrs. Olga Gonzales, Mrs. Bette Hoelscher, Mrs. Patty Isensee, Mr. Jacob Munoz, Mr. Guy Watts, and Mr. William A. Whittle.

From the College:

Dr. Terry L. Dicianna, President; Mr. Joe Alaniz, Vice President of Business and Finance; Ms. Vickie Natale, Dean of Administrative Services; Ms. Claudia Jackson, Assistant to the President for Community Relations; Mr. Mike Snyder, Physical Facilities; Ms. Anne Stewart, Chair of Faculty Council; Mr. Wilson Pickering, Professor of Music; Ms. Sandra Pair, Secretary to the President; and other faculty, administrators, and staff members.

From the Attorney's Office:

Mr. S. Stephen Hilmy.

Others:

Mr. Bob Reim, Robert V. Reim Company; Ms. Claudia Lobill, HRH Insurance; Mr. Jack Solka, Bennett, Martin & Solka, Coordinating Architect; Mr. David Brown and Mr. Robbie Reeves, Ferrell/Brown & Company; and Mr. Robert Schmidt, Martin & Schmidt.

Mr. Munoz called on Mrs. Patty Isensee, who explained that the purpose of the meeting was to hear a report and recommendation from the administration to the full Board regarding the carpet and chairs in Wolfe Recital Hall. She called on Mr. Jack Solka, Coordinating Architect, who stated that Mr. Schmidt, Martin & Schmidt Construction Company, had wanted to address the Board concerning attempts to reach an agreement as outlined in his letter, which had been mailed to the Board in their agenda packets. Mr. Solka stated that negotiations had not gotten to specifics and that Mr. Schmidt had wanted to talk with American Desk and with the carpet installer. Mr. Solka asked if it would be possible to consider other items on the agenda awaiting the arrival of Mr. Schmidt. It was the consensus of the Board to table this item and consider other items on the agenda until the arrival of Mr. Robert Schmidt.

The next item for consideration was asphalt vs. concrete for the parking lot of the Harvin Center. In response to questions by Mrs. Isensee and other Board members concerning cost of repairs to the various thicknesses of asphalt, Mr. Mike Snyder responded that estimated wear time before repairs were needed would be approximately 2-3 years for 1 ½" and 6-8 years for 3". Mr. Snyder also stated that approximately $30,000 was spent for repairs on the East Campus and about $15,000 on the West Campus annually; however, he indicated that this was not necessarily every year. Mr. David Brown, Ferrell/Brown and Company, pointed out that it would be easier to get to the various utility lines using asphalt. He stated that if the College believed that it would be digging up lines on a regular basis, asphalt would be superior, because it is easier to dig up and to patch. If the College does not believe that it will have to access those lines on a regular basis, then he stated concrete would be superior because it would last a lot longer, but he added that concrete did not patch well. There was additional discussion regarding the lines and locations of these lines. Mr. Snyder indicated that an attempt was made to locate as many lines as possible outside the footprint of the building.

Mrs. Isensee moved that the Board approve Option 1, which would increase the original asphalt thickness from 1 ½" to 3" for a total cost of $18,400 and an eight-day extension to complete the paving. After a second by Mrs. Gonzales, the motion passed with Dr. Barth, Mrs. Gonzales, Mrs. Hoelscher, Mrs. Isensee, Mr. Munoz, Mr. Watts, and Mr. Whittle for; and Mrs. Dunnam opposed.

As Mr. Bobby Schmidt was then in attendance, the Board returned to Item 1 which dealt with the seats and carpeting in Wolfe Recital Hall. Mr. Schmidt apologized to the Board for being late. He indicated that he had met with American Desk and Professional Flooring Systems, and these two subcontractors felt they had supplied what was indicated in the specifications for the job. He indicated that he supported his two subcontractors as he, too, felt that the items delivered had been those indicated in the specifications. He further stated that on the seats he felt there had been some miscommunication between what the Board wanted and what the contractor was to provide. On the carpet, he stated that he felt there was a problem and advice had been sought and he had acted upon it to go ahead and put the carpet in. Mr. Schmidt proposed that he would return $2,000 on the carpet. Mrs. Isensee asked Mr. Schmidt to name the two persons who had known about the different dye lots and had authorized the laying of two dye lots. In responding to Mrs. Isensee's question, Mr. Schmidt stated that the carpet was based on a change order that occurred because the seating would not fit the original carpet, which did not fit the color scheme that was chosen. The change order was done through the office of Bennett, Martin & Solka. They had selected the carpet based upon a recommendation from our carpet subcontractor, who thought the carpet would be readily available. Through this process, it was determined that the carpet would not be available and it was then thought that the carpet might be attainable from two different manufacturers. Ordinarily, dye lots differences are not that noticeable. There was a time deadline in getting the carpet installed. In response to a question from Mrs. Isensee, Mr. Schmidt replied that the total cost of installation and the carpet had been approximately $6,700. In response to additional questions, Mr. Schmidt indicated that Mr. Jerry Tippett of Bennett, Martin & Solka had given the approval to use the two dye lots and that Mr. Chuck Tines, Purchasing Agent for the College, had been the person who had noticed that the two dye lots did not match.

Mrs. Isensee asked Mr. Solka if there was anything in writing that states that 80% of the chairs had to be 20" chairs? She stated that 20" chairs were not provided. Mr. Solka responded that there was a layout that was submitted which included a summary statement of how many chairs of which size, 19" - 60 chairs, 20" - 151, and 21" - 50. Those were the sizes of the cushions which were provided; however, those sizes were not provided in the backs. The backs received were 50 of the 21" and 211 of the 19" backs.

Mr. Watts left the meeting at approximately 6:50 p.m.

Mr. Solka indicated that his position was that he would make up whatever is necessary to make the carpet right. After considerable discussion, Mr. Munoz recommended that Mr. Steve Hilmy, Mr. Solka, Mrs. Isensee, Dr. Dicianna, and he meet to discuss this situation and bring a report back to the Board at a future meeting. Mr. Schmidt asked to be included in the meeting, and Mr. Munoz indicated that he would let him know.

Dr. Barth moved that this issue be tabled until a future time. The motion was seconded by Mrs. Isensee and was approved.

The next item for consideration related to acceptance of the insurance bid proposals.

On a motion by Mrs. Dunnam and a second by Dr. Barth, the Board accepted the insurance proposal submitted by HRH for a total premium of $267,788.

Changing the date of the August meeting was considered.

Mrs. Dunnam moved that the regular August meeting of the Board of Regents be changed from August 11 to August 18. After a second by Mrs. Gonzales, the motion carried.

Mr. Munoz then moved to Item 6 on the agenda to consider authorizing the Administration to solicit proposals for consulting services pertaining to the physical plant and related support services. Mr. Joe Alaniz expressed the need to develop a comprehensive maintenance plan as well as to address some of the concerns of the KPMG study. He indicated that the result of the RFPs would be brought back to the Board for consideration. Mrs. Dunnam stated that she wanted to hear Mr. Juan Garza's report; however, it was pointed out that his report would deal primarily with the Business Office. Mrs. Isensee questioned whether the Director of Physical Facilities couldn't perform this responsibility. Mr. James Ealy, Director of Physical Facilities, indicated that it would be impossible to develop a comprehensive plan in a timely manner along with his other responsibilities.

Dr. Barth moved that the Board authorize the Administration to solicit RFPs for consulting services pertaining to the physical plant and related support services. After a second by Mrs. Hoelscher, the motion carried with six in favor, and Mrs. Dunnam in opposition.

Mr. Alaniz commented that RFPs had been solicited for plumbing repairs in the Harvin Center, but the repairs had not been done because of the other renovation work. These repairs were now necessary.

After a motion by Mrs. Dunnam and second by Mrs. Gonzales, the Board awarded the contract for the plumbing repairs in the Harvin Center to Larson Plumbing & Utility for $17,651.00.

On a motion by Mrs. Isensee and a second by Dr. Barth, the Board recessed the Called Meeting and returned to the Finance Committee at 7:12 p.m.

At 7:50 p.m., the Mr. Munoz adjourned the Finance Committee and reopened the Called Meeting.

Mr. Munoz read the Order calling for the Public Hearing on the 1998-99 budget to be held on Tuesday, August 25, 1998, at 5:30 p.m. in the Cain Gallery, Del Mar College East Campus and that proper publication and notice of such Public Hearing as required by law.

Mrs. Isensee moved that the Board approve the Order calling for the Public Hearing on the 1998-99 budget to be held on Tuesday, August 25, 1998, at 5:30 p.m. in the Cain Gallery, Del Mar College East Campus. After a second by Dr. Barth, the motion was approved with Dr. Barth, Mrs. Dunnam, Mrs. Gonzales, Mrs. Hoelscher, Mrs. Isensee, Mr. Munoz, and Mr. Whittle for; Mr. Diaz and Mr. Watts were absent. (This Resolution will be recorded as Document #98-11 in the Official Minutes Book of the Board.)

Consideration of the Investment Policy Strategy was tabled for the workshop meeting on August 18, 1998.

Mr. Munoz asked if there were members of the audience who wished to address the Board. Ms. Anne Stewart, chair of the Faculty Council, wanted the Board to be aware that the first day of classes was Monday, August 31, 1998, and that the faculty would be returning on August 24 and would be looking for affirmation from the Board of Regents. She stated that the Faculty Council had requested a 5% salary increase and had hoped to hear about a raise from the evening's meeting.

Mr. Wilson Pickering, Professor of Music, stated that there should be an across-the-board raise. He further stated that they were not talking about 2" of asphalt or 4" of concrete but an investment in the people and the representatives of the College.

On a motion by Dr. Barth and a second by Mrs. Dunnam, the Board unanimously approved the adjournment of the meeting at 7:58 p.m.
 

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