MINUTES OF THE CALLED MEETING
OF THE BOARD OF REGENTS OF DEL MAR COLLEGE
CORPUS CHRISTI JUNIOR COLLEGE DISTRICT
November 24, 1998
 

The Called Meeting of the Board of Regents of the Corpus Christi Junior College District opened in the Regents Committee Room, Heldenfels Administration Building, Del Mar College East Campus, at 12:00 noon on Tuesday, November 24, 1998, with the following present:

From the Board:
Mrs. Chris Adler, Mrs. Mary Helen Dunnam, Mrs. Patty Isensee, Mrs. Dorothy Spann, and Mrs. Beverly Winters.   From the College:
  Dr. Terry Dicianna, President; Mr. J. L. Alaniz, Vice President of Business and Finance; Mrs. Vickie Natale, Dean of Administrative Services; Ms. Claudia Jackson, Assistant to the President; Mr. John Johnson, Internal Auditor; Mr. James Ealy, Director of Physical Facilities; Ms. Barbara Riley, Secretary to the Vice President, Business and Finance; and other faculty, administrators, and staff members.   From the Attorney=s Office:
  Mr. Stephen Hilmy.   Others Present:
  Mr. Jack Solka, Coordinating Architect, Bennett, Martin & Solka. Mrs. Mary Helen Dunnam, president of the Board, presided and called the meeting to order.

No one signed up or requested to address the Board under Public Comments.

Mrs. Dunnam began the meeting with item number one on the agenda related to Change Order #3 on the ADA Phase VI--East Campus project.

Mrs. Isensee made a motion to accept Change Order #3 regarding the sump pumps that, because of a change in rules, will have to be changed from portable to mounted sump pumps on the ADA Phase VI East Campus project. After a brief discussion, Mrs. Spann seconded, and the motion carried.

Mrs. Isensee reviewed Change Order #3 on the General Classroom Building project modifying exterior handrails to match the interior handrails. She questioned Mr. Solka as to why the College would spend $4,788 to match interior handrails, and not make all the handrails the same at a less expensive cost. Mr. Solka showed samples of the handrails and explained that he had cut this item out of the original drawings and when the bids came in $200,000 under, he decided to include the handrails using contingency funds. Mr. Solka recommended the use of the picket rails to enhance the building visually.

After a brief discussion on the handrails used on campus, Mrs. Isensee made a motion to accept Change Order #3 for the General Classroom Building to make the exterior handrails match the handrail/guardrail appearance of the handrails/guardrails on the rest of the project. Mrs. Spann seconded, and the motion carried.

Mrs. Isensee informed the Board she had previously spoken with Mike Snyder regarding Change Order #4 on the General Classroom Building. She had concerns on why the contractors were not responsible for some of the items and Mr. Snyder assured her that, because of the size of the project, the contractor could not have avoided tearing up parts of the sidewalk.

Mrs. Isensee made a motion to accept Change Order #4 for the General Classroom Building which replaces sidewalks, etcetera. The motion was seconded by Mrs. Spann and carried.

Mrs. Dunnam read the next item on the agenda regarding Change Order #2 on the Culinary Arts Lab. Mrs. Isensee reminded the Board that this change order did not have to be presented to the Board since the dollar amount was under the $1,000 limit, but she wanted the Board to be aware of the circumstances. The original drawings of the Culinary Arts Center showed steel angles between the joists which did not exist and were needed by the current contractor to complete his work.

Mrs. Isensee made a motion to accept Change Order #2 on the Culinary Arts Lab.

Mrs. Isensee requested information from Mr. Snyder on the contractor of the building during construction and why the steel joists were omitted. Mr. Snyder responded that he did not find out any information on the contractor.

Mrs. Spann seconded the motion and with no further discussion, the motion carried.

Mrs. Dunnam announced that the Board of Regents would enter into closed session in accord with Section 551.071 Government Code beginning at 12:13 p.m.

The Board ended closed session at 12:35 p.m. and reconvened.

Mrs. Isensee made a motion to approve settlement of claims in Cause No. C-98-404 and EEOC claims in Charge No. 360981567, per the terms recommended by the Administration, and to authorize the President of the Board of Regents to execute such settlement on behalf of the Board of Regents. Mrs. Adler seconded, and with no discussion, the motion carried.

Mrs. Spann made a motion to approve final determination of allowed costs for the College in the Texas Political Entities Class Action Settlement with United States Gypsum Company, per the recommendation of the Administration, and to authorize the President of the Board of Regents to execute on behalf of the Board of Regents such final determinations of allowed costs. Mrs. Winters seconded the motion, and with no discussion, the motion carried.

The next item on the agenda related to a calendar of dates for the Board members. Mrs. Dunnam suggested the workshop for the Board be held on Saturday, December 12, 1998. She pointed out that although not all Board members would be able to attend, there should be a quorum. After a brief discussion, the Board decided to meet from 8:30 a.m. until 3:30 p.m. Mrs. Dunnam distributed a list of suggested staff facilitators to assist on committees to help expedite information requests.

Mrs. Spann expressed concern about policies that may be established to interfere with obtaining information and pointed out that it may not be/or appear not to be legal. She informed the Board of a situation she had encountered in requesting information from one of the College departments and the process her request followed. Mrs. Spann read from the Open Records Act and pointed out that in Section 552023 the Ainformation should be forthcoming to the Board members upon request.@ She suggested seeking a legal opinion in the event others disagree with the interpretation. Mrs. Spann told the Board that she would like to be able to acquire information upon request as stated in the Open Records Act. Dr. Dicianna explained the process he uses with requests for information from Board members. He pointed out that all committees of the Board are a committee of the whole, and his process allows for the same information to be given to all Board members to assist them in reaching a conclusion. Mrs. Isensee expressed disagreement with the process and commented on her past experience in requesting information from the College. The Board agreed that the issue would be discussed during the workshop.

With no further business, the meeting adjourned at 12:55 p.m.

 

 

 

 

br/nov24cld.98