Article 1

The name of this organization is the Exempt Employees Advisory Council of Del Mar College and may be referred to as the Exempt Employees Advisory Council, or EEAC. This is a standing committee of the administration of Del Mar College, a public educational institution of the Del Mar College District.

Article 2

The purposes of the Exempt Employees Advisory Council are:

1. To consult with the President of the College regarding issues of pertinent interest to exempt personnel.
2. To provide the President of the College an opportunity to seek and share information and to gain advice and opinions regarding College matters; and
3. To promote the College and enhance its performance in achieving its stated mission and goals.

Article 3

Exempt employees are those in non-faculty administrative and professional positions as designated by the President of the College who are classified as exempt from earning overtime pay as designated by College administration, in accordance with Fair Labor Standards Act criteria. The members of the Exempt Employees Advisory Council shall be Exempt employees elected by that body.

• Section 1.
  The Exempt Advisory Council shall appoint a subcommittee of those members whose terms are not expiring at the conclusion of that year to operate as the Election Committee. The Election Committee shall accept nominees for election of the committee by May 15 of each year. Nominations will be accepted from all Exempt employees. Nominees may remove their names from consideration. Ballots for the election of the Exempt Employees Advisory Council will be sent to each Exempt Employees by June 15 of each year and shall have a number of votes equal to the positions becoming vacant the next year. The Exempt Employees Advisory Council shall meet by August 1 of that year and shall canvass the votes received. Subject to the requirements of Section 5, following, the individuals receiving the greatest number of votes shall be considered to have been elected to the committee. Should there be a tie between nominees for the last remaining position to be filled, the names of the individuals having the same number of votes shall be resubmitted to the Exempt employees for a run-off election, until a plurality is established for a candidate.
  
• Section 2.
  Should any position become vacant, the Exempt Employees Advisory Council shall, following the next regular meeting, submit to the committeee members for affirmation, the name of the individual, subject to the requirements of Section 5, following, receiving the highest number of votes in the most recent election who was not elected to the committee.
  
• Section 3.
  Members shall serve a term of two years or until a successor is named to serve on the committee.
  
• Section 4.
  The membership shall consist of nine (9) members and shall be divided into approximately halves, which shall be elected to serve staggered terms.
  
• Section 5.
  There shall always be sitting on the committee at least one (1) representative member from Del Mar College East, and Del Mar College West, Exempt, full time staff employed at College annexes, branch offices, or other affiliated properties are eligible and encouraged to participate in Committee membership
  
• Section 6.
  The term of the Exempt Employees Advisory Council shall coincide with the College’s fiscal year, September 1 to August 31 of each year.
• Section 7.
  If any Committee member is not present for three consecutive, regularly scheduled meetings, or for a total of six regularly scheduled meetings in the course of a single fiscal year, the Exempt Employees Advisory Council may, with a two-thirds majority vote of all members voting, opt to relieve that member of his or her seat on the Committee. Steps shall be taken to replace that member per Article 3, Section 2 of the Bylaws. The replacement Committee member will serve out the remainder of the former member�s two-year term.

Article 4

The Exempt Employees Advisory Council shall seek suggestions and comments from the Exempt employees on important matters before the Committee.

• Section 1.
  The Exempt Employees Advisory Council shall have regular monthly meetings at a convenient time and place, as determined annually by the Committee, and shall call other meetings as may be necessary to conduct its business.
  
• Section 2.
  All meetings shall be open to all employees of the College.
  
• Section 3.
  A quorum for conduction of business of the committee shall be not less than one-half of the committee membership.
  
• Section 4.
  Robert’s Rules of Order, Newly Revised, shall be the accepted authority for parliamentary procedure.
  
• Section 5.
  The Exempt Employees Advisory Council shall prepare a report to the President of the College annually on the actions and recommendations of the Committee.
  
• Section 6.
  Any two members of the Exempt Employees Advisory Council may request the Chair to call a special meeting of the Committee and the Chair shall call such a meeting within one week of the request.
  
• Section 7.
  No part of this document nor of any Committee action shall violate the policies of the Del Mar College District.

Article 5

• Section 1.
  The Exempt Employees Advisory Council shall elect the following officers from the Committee membership:
  1. Chair
  2. Assistant Chair
  3. Secretary
     
• Section 2.
  An officer who does not comply with assigned responsibilities may be relieved of office by a majority vote of the Exempt Employees Advisory Council.
  
• Section 3.
  The Chair, with approval of the Exempt Employees Advisory Council, may appoint special, ad hoc and/or co-coordinative committees and shall name the chairs of any such committees.

Article 6

• Section 1.
  The officers of the Exempt Employees Advisory Council shall be elected by secret ballot at the first meeting of the academic year after new members are seated:
  
• Section 2.
  Members of the Exempt Employees Advisory Council shall not serve more than two consecutive terms on the committee.

Article 7

• Section 1.
  The Chair shall:
  1. preside at all general and special meetings of the Committee;
  2. communicate with the President of the College the actions of the Exempt Employees Advisory Council;
  3. appoint the chairs of any committees named by the Exempt Employees Advisory Council;
  4. call special meetings when necessary; and
  5. undertake such actions in the name of the Committee in keeping with the Chair’s understanding of the majority opinion if circumstances dictate immediate action, and shall seek affirmation of those actions at the next meeting of the Committee.
     
• Section 2.
  The Assistant Chair shall perform the duties of an absent Chair and perform such duties as are assigned by the Chair.
  
• Section 3.
  The secretary shall:
  1. record the minutes of all proceedings of the Committee which shall contain description of matters considered and any actions taken;
  2. prepare reports of Committee actions and other materials as requested by the Committee and distribute these to the Exempt Employees personnel and to the President of the College; and
  3. prepare the correspondence of the Committee.

Article 8

The bylaws may be amended or revised by an affirmative vote of two-thirds of the Exempt employees voting. Copies of the proposed revision or amendment shall be distributed to each member on month prior to calling for a vote on the revision or amendment.