1. Nonexempt Advisory Committee (NEAC) Responsibilities
   
1. The Non-exempt Employees Advisory Council shall seek suggestions and comments from the non-exempt employees on important matters.
   
   
2. Nonexempt Advisory Committee (NEAC) Functions
   
   1. The Council shall serve as a consultative and advisory group to the President.
   
   
   2. The Council shall provide a spokesperson who shall appear in an advisory capacity before the Board of Regents upon request.  
   
   
   3. The Council shall make recommendations on policies, etc., for non-exempt employees to the President.
   
   
   4. The Council shall be obligated to consider any written communication submitted to it by a non-exempt or support employee. The Council’s Chairperson or Secretary shall acknowledge the receipt of any recommendation.
   
   
   5. Recommendations reviewed and approved by the Council shall be recorded in the minutes.
   
   
   6. Notice of a called meeting must be sent to the voting Council at least three days in advance of the meeting. Such notice shall include the primary agenda for the called meeting.
   
   
   7. The Chairperson or a person designated by the Chairperson shall preside at such meetings.
   
   
3. Membership
   
   1. Nominees for representatives to the NEAC will be accepted from any non-exempt employee.
   
   
   2. The number of representatives to the NEAC will be determined by the number of employees in each subcategory of non-exempt employees.
   
   
   3. The Council will accept nominations for representatives in June. By July 1 the Council shall distribute to all non-exempt employees a list of employees by subcategories. Nominations from each category will be accepted until June 30
   
   
   4. Election of representatives shall be conducted during July. The runner-up in each category shall be designated as the “Alternate” for the respective category. Alternates can be called upon to replace members who resign and/or to attend meetings in stead of an absent member.
   
   
   5. The NEAC shall submit a list of the elected representatives to the President by August 15 of each year.
   
   
   6. Any member who is absent for three consecutive regularly scheduled meetings or for a total of six regularly scheduled meetings during the academic year shall be relieved of his/her Council seat with a two-thirds majority vote by all members. The Council will seek nominations from the constituency for a replacement to serve out the remainder of the former member’s two-year term.
   
   
   7. When vacancies occur for reasons other than the expiration of a term, the NEAC shall, within one month of the official resignation, notify the designated alternate to fill the vacancy.
   
   
   8. Members shall serve a term of two years or until a successor is named to serve on the Council. Council persons shall not serve on the NEAC for more than two consecutive years, and upon completion of his or her term, he or she will not be eligible for nomination for one year, only upon special circumstances and by Council approval.
   
   
   9. Those members elected in the current year will serve a minimum of two years. A drawing will be conducted at the first meeting of the academic year to determine which members will serve a two-year term and which members will serve a three-year term, allowing for staggered terms.
   
   
4. Meetings
   
   1. The first meeting with new members will be held in September.
   
   
   2. The NEAC shall have at least one meeting each month. The meeting may be convened at the request of the Board of Regents, the President of the College, the Vice President of Instruction, and/or two or more members of the NEAC.
   
   
   3. All meetings of the NEAC shall be open to all non-exempt employees.
   
   
   4. A simple majority of those present and voting shall be necessary to approve recommendations or other matters considered by the NEAC.
      
   
   
5. Election of Officers
   
   1. At the regular meeting in September each year, the NEAC shall elect from its present members the officers to serve a one-year term. The following offices are included: Chairperson, Vice Chairperson, and Secretary.
   
   
   2. An officer who does not perform the assigned responsibilities may be relieved of office by a majority vote of the NEAC.
   
   
6. Procedures
   
   1. The NEAC shall hold regular meetings each month at a convenient time and place (alternating between the East and West Campus if the majority agrees with the location alternation) and shall call other meetings as may be necessary to conduct its business.
   
   
   2. Any non-exempt personnel wishing to attend a meeting may do so by contacting their supervisor or chairperson two days in advance of a called meeting so that appropriate accommodations may be made.
   
   
   3. A quorum for conducting business of the committee shall be not less than two-thirds of the committee membership.
   
   
   4. Any two members of the NEAC may request the chairperson to call a special meeting of the Council, and the Chairperson shall call such a meeting within two weeks of the request.
   
   
   5. Except as otherwise provided herein, NEAC proceedings shall be governed by Robert’s Rules of Order, Newly Revised, and shall be the accepted authority for parliamentary procedure.
   
   
7. Responsibilities of Officers


1. The Chair shall:
1. Preside at all general and special meetings of the committee.


2. Consult with the President of the College regarding concerns and decisions of the Non-exempt Advisory Council.


3. Call special meetings when necessary.


4. Undertake such actions in the name of the committee in keeping with the chairperson’s understanding of the majority opinion, if circumstances dictate immediate action, and shall seek affirmation of those actions at the next meeting of the committee.


5. The Chairperson will work with the Secretary to prepare and approve an agenda for each monthly meeting and will direct the secretary to distribute the agenda at least three days prior to the scheduled meeting.


6. The Chairperson, with approval of the NEAC, may appoint special ad hoc and/or coordinative committees and shall name the chairpersons of any such committees.
2. The Vice Chairperson shall perform the duties of an absent chair and perform such duties as are assigned by the chairperson.


3. The Secretary shall:
1. Record the minutes of all proceedings of the committee which shall contain description of matters considered and any actions taken.


2. Prepare reports of committee actions and other materials as requested by the committee and distribute these to the non-exempt personnel and to the President of the College; and prepare the correspondence of the committee.
   


4. An officer who does not comply with assigned responsibilities may be relieved of office by a majority vote of the NEAC.


8. Amendments
   
   1. Amendments to the By-laws may be proposed by any NEAC member.
      
   2. Copies of proposed amendments shall be distributed to voting NEAC members at least seven days in advance of consideration.
   3. Amendment ratification shall require a majority vote with at least one-half of the NEAC casting a vote.

No part of these documents nor of any committee action shall violate the policies of the Del Mar College District Board of Regents or the administrative policy.