Section 1: The Faculty Council shall appoint a nominating committee of consisting of current council members by March 1. The nominating committee shall elect a chairperson. The nominating committee shall recommend to the Council a single slate of officers. Nominations will also be taken from the floor at the last Faculty Council meeting of the spring semester. The Nominating Committee Chair shall conduct the election of officers, Immediately following nominations from the floor, candidates for Faculty Council office may address the council regarding their respective qualifications. The members of the nominating committee shall tabulate the ballots. The ballots shall then be given to the current Secretary to be included in the minutes and archives.
Section 2: The Faculty Council shall elect annually by secret ballot a Chair, an Assistant Chair, a Secretary and a Parliamentarian. The Immediate Past Chair of the Council shall continue to serve as an officer for one year. If the Immediate Past Chair is no longer a Council member, the position will be non-voting.
Section 3: The officers' duties include, but are not limited to, the following:
- Chair:
- Presides at Faculty Council officers' meetings, Faculty Council
and Faculty meetings
- Appoints Faculty Council committees and chairs
- Determines with other officers the Council agenda
- Serves as liaison to the Board of Regents (or designates another
officer to serve) and attends all meetings of the Board of Regents
- Represents Faculty Council at the College Administration meetings
- Presides at Faculty Council officers' meetings, Faculty Council
and Faculty meetings
- Assistant Chair:
- Presides over all meetings in the absence of or at the request
of the Chair
- Meets with the Faculty Council officers
- Makes arrangements for and posts notices of all Council and
Faculty meetings
- Represents Faculty Council at the College Administration meetings
- Presides over all meetings in the absence of or at the request
of the Chair
- Secretary:
- Prepares and distributes minutes of Faculty Council meetings
- Maintains all minutes, reports, and correspondence and submits
it to the Library for archiving
- Prepares and distributes Council correspondence
- Meets with the Faculty Council officers
- Represents Faculty Council at the College Administration meetings
- Prepares and distributes minutes of Faculty Council meetings
- Immediate Past Chair:
- Meets with the Faculty Council officers
- Represents Faculty Council at the College Administration meetings
- Meets with the Faculty Council officers
- Parliamentarian:
- Maintains decorum and adherence to Faculty Council Constitution, ByLaws and Housekeeping Rules.
- Represents Faculty Council at the College Administration meetings
The Faculty Council shall meet on both the East and the West Campuses during the Council year. The Faculty Council Assistant Chair shall post the time and place of Council meetings electronically and physically at a designated location on both campuses.
Article III. Faculty Council Standing and Special CommitteesSection 1: The Faculty Council Chair, with council approval shall appoint the following standing committees.
- Committee on Administrative and Staff Evaluation
- Committee on Faculty Evaluation and Academic Promotion
- Committee on Financial Concerns
- Promotion Appeals Selection Committee (should be chosen in the
fall)
- Rules Review Committee
Section 2: The Faculty Council Chair may also appoint ad-hoc committees as needed.
Section 3: Committees may be comprised of representatives from the Faculty Council and/or from the voting faculty. Administrators and staff personnel may be appointed as advisors with voting privileges. A member of the Faculty Council shall be named by the Faculty Council Chair to report the committees' activities to the Faculty Council. This member serves as an important liaison between the committee and the Council.
Section 4: In making appointments to either standing or special committees, the Faculty Council Chair will concentrate on selecting those faculty members who are best suited to the particular task or best equipped to deal with a particular issue. The Chair shall, through the appointment process, assure that there is some continuity of membership on each standing and ad-hoc committee. The Faculty Council Standing Committees shall include membership reflecting a balance of divisions, ranks, and should strive for diverse representation. When possible, these considerations should be also apply to appointments to ad-hoc committees, college committees, and all other committees at Del Mar College.
Section 5: Faculty Council committees shall report to the Faculty Council.
Section 6: Committee assignments are for the duration of the Faculty Council Chair's term of office. (Fall through Summer)
Article IV. College Standing Committees (Policy Manual, Chapter II)Section 1: The Faculty Council shall recommend faculty members to the President for membership on the following committees: (Committees may be added or deleted as deemed necessary.) The Assistant Chair shall review the list of Standing Committees annually:
- Affirmative Action
- Cultural Programs
- Curriculum
- Faculty Advising
- Faculty Grants
- Financial Aid Advisory
- Instructional Technology
- Insurance and Benefits
- Library
- Professional Development
- Recognition Day
- Recruitment and Retention
- Scholarship
- Wellness
Section 2: By March 15, the Faculty Council Chair shall appoint a Committee on Committees to request from each faculty member a list in priority sequence of those committees on which the faculty member would like to serve. The committee shall meet with the Chair to consider these requests when making recommendations for committee membership. These assignments shall be presented to the Council for approval before being transmitted by the Faculty Council Chair to the President for appointment.
Section 3: The Committee on Committees should concentrate on selecting faculty members for committee assignments using the following criteria:
- Insofar as possible, the faculty member's priority sequence should
be respected.
- Selection should consider, when necessary, effective committee
size and representation from each division of the College.
- Selection should insure some continuity of membership on a committee,
yet consideration should also be given to limiting the number of
consecutive appointments. A three-year maximum for consecutive appointments
to a committee appears to be reasonable. However, at the discretion
of the Committee on Committees and with approval of the Faculty
Council, appointment beyond three years could be made.
- The initial year of appointment should be included after each
committee member's name in the listing of appointments.
- Certain faculty positions and committee assignments which require
more time and responsibility shall be termed "designated positions."
Recommended assignment to a faculty committee shall be made so that
no one faculty member holds more than two of these "designated positions"
at the same time as of March 15. The "designated positions" include
Faculty Council members, department chairs, membership on the Curriculum
Committee, the Faculty Grants Committee, and the Library Committee.
.
Section 4: It is recommended that the committee chairs of the college standing committees report in writing to the President before April 15 on the activities of their committees and that these reports be forwarded to the Faculty Council for inclusion with the minutes of the May Council meeting.
Article V. Divisions of the FacultyFor purposes of representation on the Faculty Council, the voting faculty are divided according to the following: (This could be altered if changes by the College are made in program department names or organization of program areas.)
- Arts and Sciences I. Same as Communications Department,
English and Philosophy Department, and ESOL and Reading Department.
- Arts and Sciences II. Same as Art Department, Music and
Drama Department, and East Campus Librarians.
- Arts and Sciences III. Same as Kinesiology, Health Studies,
and Recreation Department, Mathematics and Physics and Natural Sciences Department.
- Arts and Sciences IV. Same as Social Science Department
and Counseling.
- Business. Same as Division of Business.
- Industrial/Technology I. Same as Industrial/Technical Education
Departments, West Campus Librarians, and Continuing Education.
- Occupational Education and Technology II. Same as Health
Sciences Department.
Section 1: Self-Nomination List: Before April I, a divisional election committee shall provide each voting faculty member in the appropriate division a list containing the names of the persons who are eligible for membership on the Faculty Council. Eligibility shall be verified with each respective divisional Dean's office. Each faculty member willing to stand for election shall mark his or her name on the list and return the list to the appropriate election committee within five days.
Section 2: Nomination Ballot:
- A Divisional Election Committee shall provide each voting faculty
member in the appropriate division a nomination ballot listing the
names of the persons in the division who have indicated willingness
to stand for election.
- The nomination ballot shall state the number of Faculty Council
positions available in the division, and each voting faculty shall
nominate no more than one person for each available position.
- Nomination ballots shall be returned in a sealed envelope provided
by the Divisional Election Committee to the Secretary of the Faculty
Council and shall be opened and tabulated in the presence of the
Secretary of the Council and member(s) of the appropriate Divisional
Election Committee.
Section 3: Election Ballot:
- A Divisional Election Committee shall provide each voting faculty
member in the appropriate division an election ballot listing those
faculty members who receive the greatest number of nominations.
The number of names on a ballot shall be determined according to
the ratio of two persons for each position available in the division.
In the event of a tie for any vacant position, all faculty members
involved in the tie shall be placed on the election ballot.
- The election ballot shall state the number of Faculty Council
positions available in the division, and the voting faculty shall
vote for no more than one person for each available position.
- Election ballots shall be returned in a sealed envelope provided
by the Divisional Election Committee to the Secretary of the Faculty
Council and shall be opened and tabulated in the presence of the
Secretary and member(s) of the appropriate Divisional Election Committee.
- Those faculty members who receive the greatest number of votes
in a division shall be considered elected.
- Of the nominees not elected, the faculty member who receives the
greatest number of votes shall be designated the divisional alternate
until the next divisional election. The alternate may carry a proxy
for the elected Council member from his or her division.
Section 4: Run-off election: In the event of a tie vote for any vacant position, including the alternate position, a run-off election shall be held.
Sections 5: Recording and Retention of ballots: All nomination and election ballots and tabulations shall be retained for one year in the Faculty Council archives and the results recorded in the minutes.
Adopted July 11, 1978
Amended April 19, 1985
Amended August 7, 1987
Amended August 29, 1988
Amended October 7, 1994
Amended January 23, 1998
Amended May 4, 2000
TOP