Grants: Frequently Asked Questions FAQ: Click a question to go to the answer to the question: 1. I AM A STUDENT IN NEED OF A GRANT. IS THIS THE RIGHT OFFICE? 2. WHERE IS THE GRANTS OFFICE LOCATED? 3. CAN I SUBMIT A PROPOSAL TO A CORPORATION OR A FOUNDATION ON MY OWN? 4. WHO MAKES THE DECISION AS TO WHAT GETS SUBMITTED? 5. DOES THAT MEAN I SHOULD JUST FORGET MY IDEA OR NEED? 6. I’M INTERESTED IN APPLYING FOR A FEDERAL GRANT. HOW SOON SHOULD I LET YOU KNOW?7. IS THERE A SUBMISSION ROUTING PROCESS? 8. SHOULD I SUBMIT THROUGH THE COLLEGE OR THROUGH THE DMC FOUNDATION? 9. DO YOU HAVE COPIES OF PREVIOUS SUCCESSFUL PROPOSALS TO VIEW? 10. CAN YOU WRITE THE GRANT FOR ME? 11. HOW DO I WRITE A GRANT? 12. I’VE BEEN FUNDED! CAN YOU HELP ME NOW? Answers: I AM A STUDENT IN NEED OF A GRANT. Congratulations on continuing your education; however, the Del Mar College Grants Office works solely with departments and faculty to obtain grants for College programs and operations. All Student Aid, including grants, is handled through the Financial Aid department. Please contact 698-1293 (east campus) or 698-1726 (west campus) for information and assistance. WHERE IS THE GRANTS OFFICE LOCATED? We are physically located in the Center for Economic Development (across from Ray High School on Staples), inside the Del Mar College Development Office and Foundation, Room 131 (the back of the building). Call Javier at ext. 2342 or Mary Orf at ext. 1973 and come visit. CAN I SUBMIT A PROPOSAL TO A CORPORATION OR A FOUNDATION ON MY OWN? Let’s make this simple. NO! There is the very real possibility that the Development Office is already approaching a corporation or foundation for funding that benefits the entire college community. Corporations and foundations don’t react well to being approached multiple times by multiple people for multiple projects. If you have an idea to pitch to a local funding agency, call us first at ext. 2342 or ext. 1973. We may be able to help you make the case as to why your need should take precedence. WHO MAKES THE DECISION AS TO WHAT GETS SUBMITTED? Not us. No siree. These decisions are made at the Dean level and higher based on the needs and goals of the college as defined by the Board of Regents. DOES THAT MEAN I SHOULD JUST FORGET MY IDEA OR NEED? Absolutely not. Many a great idea or department need that wasn’t funded or forwarded to a corporation or foundation has been funded by private donors. Not all, but many. The Development Office, Foundation and Grants Office are aware of donors wanting to be partnered with great ideas. We just need to know about your idea. I’M INTERESTED IN APPLYING FOR A FEDERAL GRANT. HOW SOON SHOULD I LET YOU KNOW? ASAP if not sooner. As anyone who has submitted a federal grant can tell you, these things take time, a lot of time. And a lot of energy from more than one person. Budgets alone are complex and time-intensive. Because federal grants require a commitment of college resources, they must also be routed and approved by the people who can contractually commit the college: starting with the Deans, the Provost (and others), and the President. This routing process begins in the Grants Office and does not happen overnight. So if you haven’t been talking to your Chair/Dean about your idea, now would be a good time. IS THERE A SUBMISSION ROUTING PROCESS? Yes. There are only three people who can contractually commit the college and only one who can contractually commit the Foundation. Making these people unhappy with last-minute requests for signature does not help your cause and, in fact, could significantly hinder it. SHOULD I SUBMIT THROUGH THE COLLEGE OR THROUGH THE DMC FOUNDATION? It depends. Any time there is a commitment of college resources (for example, faculty/staff release time, physical facility usage, etc.), it must be made through the college. All federal grants fall under this description. Most requests to philanthropic foundations and corporate foundations (who can only make contributions to an IRS section 501(c)(3) organization like the DMC Foundation) go through the DMC Foundation. Either way, the request still needs to come through the Grants Office so that proper vetting and routing can be done. DO YOU HAVE COPIES OF PREVIOUS SUCCESSFUL PROPOSALS TO VIEW? Yes, we do. We also have sample budgets and other resources. CAN YOU WRITE THE GRANT FOR ME? To be blunt: NO! We would have to have PhD’s in every subject under the sun in order to be content experts and that just isn’t going to happen. YOU provide the content, YOU provide the budget, YOU provide the direction. We can edit, we can format, we can (and should) help finalize the budget, we can even press the submit button, but the ultimate responsibility lies with YOU. HOW DO I WRITE A GRANT? It’s magic. No, that’s not true. There is nothing at all magical or mysterious about writing a grant proposal. In fact, it’s very simple. Follow. The. Directions. You should be so passionate about and involved with your project that the words just flow. From the information in your narrative, the budget should organically flow remembering such esoterica as salary percentages, benefits, indirect costs, supplies, materials, etc. Attachments such as the DMC Foundation’s 501(c)(3) letter, IRS Form 990, Audited Financial Statements, List of Board of Directors, etc. will be provided by the Grants Office prior to submission. I’VE BEEN FUNDED! CAN YOU HELP ME NOW? Congratulations! No. It is a conflict of interest for the same people involved in pre-funding to also be involved in post-funding. That being said, we can help with contract negotiation up to the actual point of implementation. After that, you need to work with your Chair/Dean and the Business Office to stay on track.