• Professional and Organizational Development (POD) Grant Proposal Instructions for Non-Faculty

    The purpose of Del Mar College’s Non-Faculty POD grants is to support projects that are designed to improve, advance and enrich student learning and/or employee enrichment. Proposals will cover registration fee only. Consultant/specialist fees for group development can be submitted. Equipment or materials purchased, with award funds, will revert to and become property of Del Mar College. All materials must be given to the Office of Executive Director, Human Resources and Administration. The Non-Faculty POD committee reviews proposals and recommends allocation of funds based on merits of the proposed project and available funds.

    Eligibility

    All full-time Del Mar College exempt and non-exempt employees are eligible to submit proposals for individual Non-Faculty POD grants. In addition, exempt and non-exempt employees, as well as departments and/or divisions, are eligible to submit proposals for consultant or specialist costs.

    Submission Requirements

    Applications will be accepted from September 1 through July 10.  

    In accordance with College policy, only completed proposals, submitted prior to the proposed activity date, will be considered. The name of an organization needs to be spelled out on all POD forms.

    Requests may encompass workshop/conference/seminar offered through August 31. No reimbursements or funding will be made if the conference and/or seminar are held before the next scheduled monthly meeting.

    A maximum total of $700 per individual is allowed per academic year, and a maximum of $2,000 per college department/division/committee is allowed per academic year. A maximum number of employees from any one department that may be approved for any one event is four (4). The POD Committee has the discretion to approve or deny any proposal. 

     Meeting dates for 2014-2015 are as follows: 

    Fall 2014 Meeting Dates:  October 8 / November 12 / December 10

    Spring 2015 Dates:  Jan 7 / Feb 11 / Mar 11 / April 8 / May 13

    Summer 2015 Dates:  June 10 / July 15 

    POD INDIVIDUAL GRANT PROPOSAL SUBMISSION GUIDELINES (Non-Faculty)

    Application must include a clear and complete description of how the workshop/conference/seminar will benefit the employee and the College. If all supporting documentation is not attached to the POD proposal, the committee will not contact the applicant for additional information and proposal will be rejected.  

    Proposals should be submitted no less than two months ahead of the registration deadline in order for timely processing to occur.

    The signed POD proposal and supporting documentation must be emailed to POD@delmar.edu or hand delivered to the office of Executive Director, Human Resources and Administration, on or before noon, the last working day of the month.

    Note: Expenses incurred, without receiving documented authorized approval, will become the responsibility of the applicant.

    Action Upon Completion of Travel
    As a follow-up, a brief summary of the event/conference details should be completed within a month of the applicant’s return and submitted to the Office of Executive Director, Human Resources and Administration. The HR office will forward to POD committee to be part of the committee’s records.

    FORMS:

     POD Proposal form         Consultant form