Faculty/Staff > POLICIES AND PROCEDURES >Computer and Audio Video Ordering Procedures

All technology items with the exception of consumable items such as; blank disks, flash drives, ink, toner and paper must be approved by the IT department.

Contact the Information Technology Department's Help Desk (698-2330 or helpdesk@delmar.edu) for hardware and software quotes.

The Chair or Department Director faxes (ext. 1163) or e-mails (aalfonso@delmar.edu) the quote(s) from the Help Desk to the IT Department. Note if the request was approved in the budget or provide justification for the unforeseen need.

Be sure to include the inventory account, building and room number for equipment items. 

The IT department will enter the requisition if approved.

A memo will be sent to the requesting department identifying the requisition number. 

The order may be tracked through Colleague by typing RINQ in the Quick Access field and entering the requisition number without the R or zeros (ie. R0001234 = 1234).

Grant Funds

Requisitions for purchases using grant funds will be entered by the grant department. For requisitions that contain computer capitalized, computer not capitalized, software and audio visual capitalized items, enter aalfonso as the second approver and e-mail August notifying him that a requisition is waiting for approval and whom he should enter as the next approver if appropriate.

For requisitions purchasing supplies only, you will need to notify August Alfonso via e-mail to approve on-line or provide a notice of approval to the Purchasing Office.