Initiation of Withdrawal
Withdrawal from a course results in a grade of "W" and may occur through action taken by the affected student, the course instructor, the instructor's immediate supervisor, or the appropriate administrator.
A student who decides to withdraw from a specific course(s) should secure and complete a drop/withdrawal form from the Office of the Registrar. The drop process will be initiated once the completed form has been received by the Office of Registrar. The form must be turned in to the Office of the Registrar prior to the published deadline for withdrawals. Students who are failing a course and have not withdrawn as of the established deadline will receive an “F.” A student who is not progressing satisfactorily toward completion of course objectives due to non-attendance may be withdrawn from the course by the instructor.
It is recommended that you visit with a Retention Case Manager (361-698-1948) to discuss the potential consequences of this decision. It is recommended that you visit with your advisor to discuss how this affects your academic plan to completion. Texas Senate Bill 1231 states that you may drop only six classes in your entire college career, including Del Mar College and any other Texas college or university you may attend. This rule applies only to students who began college in the fall of 2007 or later. It also applies to students who may have begun college before 2007 in another state, but then transferred to a Texas college after the fall 2007 semester. The only other allowable exemptions are:
- You are sick or injured
- You are caring for a sick or injured person
- You have a death in your immediate family
- Your work schedule changes
- You go on active duty service with the U.S. armed forces or Texas National Guard
- Crises beyond a person’s control such as the loss of home due to fire or a natural disaster
- Loss of employment
- You need to withdraw from all classes for the semester.
- You were misadvised. If selecting this reason, you must provide a letter from the advisor or the signed degree plan that indicates the student was enrolled in the course(s) in question due to misadvising.
It is the student's responsibility to initiate the withdrawal process. The College is not responsible for any liabilities incurred as a result of the student's failure to officially withdraw from the College. Students whose circumstances require them to discontinue attending a course should promptly take steps through the Office of the Registrar to officially withdraw from it. Failure to withdraw properly will result in a grade of "F" in the course. Instructors are authorized, but not required, to withdraw students that in their opinion are not able to successfully complete a course. A student may appeal an instructor-initiated withdrawal.
Course withdrawals may occur at any time after the official reporting date of a semester and up to the established deadline for withdrawals in each semester. The established deadline will be approximately three weeks prior to the end of each semester. The specific deadline will be published in a timely manner in the appropriate College publications.
Students may submit their Drop/Withdrawal form by three methods:
- Students may submit forms in person at the Office of the Registrar on the East Campus in Harvin Student Center or on the West Campus in the Coleman Student Center.
- Students may complete the form and scan electronically and email to reginfo@delmar.edu.
- Student may also complete the form and fax directly to the Office of the Registrar at (361) 698-1857.
If a student is unable or incapable to withdraw, due to injury/hospitalization or other extenuating circumstances, a representative of the student may contact the Registrar’s Office at (361) 698-1248. Accommodations will be addressed on a case-by-case basis.
Classes may be dropped during the time specified in the important dates section by completing the necessary forms required. The Drop/Withdrawal Form must be completed in its entirety. The Registrar’s Office staff can assist you with this process. The Registrar’s Office staff can also assist you if you need to withdraw from all classes for the semester.