Personal Identifiable Information

Personal Identifiable Information

Del Mar College defines Personal Identifiable Information (PII) and other sensitive information as follows:

  • An identifier such as Social Security Number or student number
  • Home telephone numbers or home address
  • Date and place of birth
  • Financial Information
  • Computer Passwords
  • Mother's maiden name
  • A list of personal characteristics or other information which would make the student's identity easily traceable

How to Protect Personal Identifiable Information

  • Security
    • Secure your computer when not in use.
    • Do not share passwords and do not document passwords.
    • Ensure PII and other sensitive information is transmitted only to authorized users.
    • Ensure PII and other sensitive information that is transmitted either by email, or stored on CDs, thumb drives, disks, etc., is encrypted.
  • Physical storage or disposal
    • Do not publicly display PII or leave PII unattended.
    • Shred documents that include PII after it is no longer needed.
    • Use proper storage for materials that include PII.
    • Limit access to sensitive printed materials.
    • Do not take PII home.
  • Electronic storage and disposal
    • Discard media that contains PII in a manner that protects the confidentiality of the information.
    • Do not store PII in public files accessible via the Internet.

Page last updated October 31, 2017.